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| PORTLAND LAMBDA POOL LEAGUE |
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| BY LAWS |
| _____________ |
| ARTICLE 1 |
| TEAMS AND SPONSORS |
| SECTION 1: SPONSORS, COSTS |
| A. Sponsor cost shall be $20.00 per team |
| B. Any checks returned to the League will incur a $20.00 LATE CHARGE plus any expenses incurred by the League. |
| SECTION II: TEAMS AND MEMBERS |
| A. Will have a designated member as a Captain. |
| B. Will submit Captain and members’ names at the Captains’ Registration meeting. |
| SECTION III: ELIGILBILITY, FORFEITURE & WITHDRAWAL |
| A. 2/3rd majority of the Board of Governors due to special circumstances can overrule provisions in this section. |
| B. A Captain or member whose name has been submitted at the Registration meeting is not eligible to participate on any other team during the current season. |
| C. All team rosters will be final as of the fourth week of play. If a team loses players due to unforeseeable circumstance (work schedule change, player moved) and does not have enough players to field a complete team, the Captain can petition the Board of Governors to add a player(s) after the fourth week of play under a Hardship Exemption. The player(s) being replaced is prohibited from playing the remainder of the season. |
| D. No additions to the roster will be permitted during the play-off rounds. |
| E. Teams will be considered withdrawn from the League at the Registration meeting if they fail to have a Captain or Co-captain in attendance. |
| F. Entry fees for teams must be paid by the fourth week of play. If the fee is not paid that team will be dropped from the League. |
| G. Teams that withdraw, forfeit or are withdrawn during the season will have their entire seasonal scores voided. The League will then be placed on percentages. |
| H. Team members whose names have been submitted at the Captain’s Registration meeting will be eligible to play on that team during the regular season. Team members must read and understand the “PROTESTS AND AMENDMENTS” section to know their rights relative to play and standings. |
| ARTICLE II |
| CAPTAINS |
| SECTION 1: GENERAL DUTIES |
| A. Be present at the Registration meeting. |
| B. Designate a Co-captain by the fourth week of play to represent him/her in his/her absence. |
| C. Must inform League President or Statistician of any changes in team personnel. |
| D. Captains will have a vote on expenditures from the general fund: |
| 1) That are not specifically essential to the operation of the League season. |
| 2) That were not previously voted upon or mentioned in these By Laws. |
| E. Request that the President call a Captains’ meeting or vote upon written petition of 1/3 of the captains. |
| ARTICLE III |
| BOARD OF GOVERNORS |
| SECTION 1: NUMBER OF GOVERNORS |
| There shall be six (6) elected members, each with one (1) vote unless such member(s) be disqualified by reason of conflict of interest. Jerry Quaring as Founder of the Portland Metro Pool League fills a seventh, permanent position. |
| SECTION II: ELECTION AND TERM OF OFFICE |
| A. Nominations for the Board shall be open to all League Members. Names must be submitted to the Board Secretary no later than two (2) weeks before the season ending Banquet where all votes will be collected. |
| B. Term of office shall be three (3) years. |
| C. The Secretary will notify board Runners of the ballot count in writing, immediately following the tabulation. |
| D. In the event that any League members has evidence that a Board member is guilty of malfeasance or nonfeasance in office he/she may ask for a full hearing of the Board of Governors. |
| 1) A motion stating the charge must be presented at the B.O.G. meeting. Malfeasance shall be defined as wrongdoing or misconduct or the commission of an illegal act. Nonfeasance shall be defined as failure to perform duties as defined by league rules. A Board Member who misses 2 (two) may be removed for nonfeasance at a third occurrence. |
| 2) In the event that a motion carries by a three-fourths majority of the B.O.G. the member shall be removed and Section II part G shall apply. |
| 3) The suspended member has the right to appeal the decision at the next Captain’s meeting for a final ruling. |
| E. In the event a vacancy occurs, the remaining term of said vacancy shall be filled by the person with the next highest vote total in the most recent election provided that person received votes on 20 percent of the ballots in that election. |
| 1) In the event there are no remaining elected alternates, the B.O.G. shall appoint a league member to serve until a duly elected member is available. |
| F. Elections: |
| 1) The Board of Governors will receive the official ballots from the Statistician, which will list the official candidates in alphabetical order. |
| 2) The Board of Governors will mail ballots to team Captains who have the responsibility of distributing to their team members. All League players and alternates who are present at the season-ending Banquet will be permitted to vote at that time by secret ballot. No absentee voting. |
| 3) Following the vote, the Board of Governors will take custody of the ballot boxes and arrange for a prompt counting within one week after which they will immediately report the results to the President who will inform the candidates and the League. |
| G. Project and present to the Board, at least four (4) weeks before the next Captains’ Meetng, a detailed schedule for the upcoming season and a general schedule for the entire year. |
| SECTION III: DUTIES OF THE BOARD OF GOVERNORS SHALL BE AS FOLLWS: |
| A. Elect League Officers. |
| B. The approval and removal of all committee members. |
| C. Meet at the request of the President or two (2) board members. |
| D. Determine the location of the league Banquet, by open bid, with accommodations and price as the major considerations. |
| E. Take appropriate action with respect to teams or individuals who violate League rules or whose conduct is deemed detrimental to the League. Take appropriate action with respect to sponsors who do not maintain acceptable playing conditions. |
| F. Shall ensure that all extra-League activities or agreements are in the best interest of the League before authorizing or sanctioning said agreements of activities. |
| G. Shall be totally responsible for the accuracy of all financial statements and their supporting documentation. |
| H. Shall review and approve all expenditures and all committee recommendations. |
| I. Take necessary action essential for organization and operation of the Pool League season unless otherwise restricted herein. Shall make policy otherwise not contained herein. |
| J. Shall attend and assist in running all fundraisers when possible. Two Board Members will attend each sanctioned fundraiser. |
| ARTICLEIV |
| LEAGUE OFFICERS/DUTIES |
| SECTION 1: THE PRESIDENT SHALL: |
| A. Coordinate the activities of the Board of Governors, its officers, and all committees. |
| B. Call, provide agenda for, and preside over regularly scheduled board meetings. |
| C. Schedule, provide agenda for, and preside over all Captains Meetings. |
| D. Be co-signatory on all bank accounts |
| E. Appoint committee members and chairpersons with the approval of a board majority. |
| F. Be responsible for communications and negotiations for the league and league members, with the general public, other organizations, their agents, and publications, unless otherwise restricted by these B Laws. |
| G. Be responsible for providing any and all financial data or official minutes. |
| 1) After every season to a legally acceptable auditor. |
| 2) Upon league request of any league member. |
| 3) Upon legal request of any government entity. |
| H. Maintain records for his/her term in office. |
| I. Comply with all By Laws not covered in these duties. |
| SECTION II: THE VICE-PRESIDENT SHALL: |
| A. Act on behalf of the League President when the President is out of town or upon request of the President. |
| B. Serve as Chairperson if the FundRaiser Committee. The chairperson’s responsibilities shall be as follows: |
| 1) To approve each fund raising function’s format and content. |
| 2) Be responsible for each function in person or make suitable arrangements if he/she is unable to attend or the function requires more than one facility. |
| 3) Have final responsibility for necessary arrangements with the facility(ies) to be utilized. |
| 4) Be responsible for the design, publishing, and distribution of all publicity for fundraisers. |
| 5) To solicit voluntary help for each functon before the actual date fo the event. |
| 9) To be responsible for all Moines until surrendered to the Treasurer. |
| C. Comply with all Buy Laws not covered in these duties. |
| SECTION III: THE SECRETARY SHALL: |
| A. Record the minutes of the Board of Governors and Captains’ Meetings. |
| B. Write and present to the President, at least one (1) week prior to next Board Meeting information containing the following: |
| 1) Board members present at the meeting. |
| 2) Individual voting of members, by name, when not unanimous. |
| 3) Major items of business voted upon by the board, and |
| 4) Dissemination of information regarding current and future activities of the league |
| C. Present, in a timely manner, a written copy of the minutes of regularly scheduled board meetings to the League President. |
| D. Handle general correspondence, as necessary, with Board Members, league members, and other organizations. |
| E. Send thank you notes to persons, bars, or organizations as deemed necessary by the Board of Governors. |
| F. Produce a list of volunteers and distribute. |
| G. Comply with all By Laws not covered in these duties |
| SECTON IV: THE TREASURER SHALL: |
| A. Keep accurate financial records of both income and expenditures according to acceptable accounting procedures. |
| B. Be a co-signatory on all bank accounts. |
| C. Deposit all Moines collected within three (3) working days after receipt and furnish documentation of the same on demand. |
| D. Pick up all team monies the night of play at the designated drop-off point. |
| E. Write checks paying League obligations in a timely manner for the following: |
| 1) A financial statement for the Captains’ meeting. |
| 2) A financial report for each regularly scheduled Board Meeting. |
| 3) A financial statement upon proper request from the League President, a Captain, or a government entity. |
| 4) Maintain and keep records of 501(3)C status and documentation. |
| SECTION V: THE STATISTICIAN SHALL: |
| A. Conduct the team registration at the Captains’ meeting |
| B. Distribute, collect, and deliver to the Secretary the player registrations sheets. |
| C. Coordinate the organization and distribution of the packets to the Captains and bars well before regularly scheduled play begins. |
| D. Collect all scores at the designated drop-off point on the nights of scheduled play. |
| E. Report, in a timely manner, all protests to the Rules and Protests Liaison. |
| F. Present to each Board member the names, addresses, and phone numbers of all team Captains. |
| G. Keep an accurate record of personal addresses and phone numbers of all team Captains. |
| H. Produce and mail the League’s weekly standings consisting of: |
| 1) Team and individual scores on a cumulative basis. |
| 2) Current week’s team results. |
| 3) Following week’s team schedule. |
| 4) All table runners. |
| 5) Any announcements of events or business pertaining to the Pool League. |
| I. Comply with all By Laws not covered in these duties. |
| SECTION VI: THE RULES AND PROTESTS LIAISON SHALL: |
| A. Act as the main contact between the Board and team captains. |
| B. Contact, in a timely manner, the Statistician to ascertain the nature of any protest lodged since the last night of play. |
| C. Contact the captains involved and obtain a statement from each regarding the nature of the protest. |
| D. Present all protests to the Board of Governors in an unbiased manner. |
| E. Inform in writing the parties involved with protest as to the outcome of said protest. |
| F. Consider all other matters as directed by the Board. |
| G. Report all committee recommendations to the Board. |
| H. Comply with all By Laws not covered in these duties. |
| Protests will be allowed only if based on an incorrect application of a playing rule. The protested game should be circled with a brief explanation on the front of the score sheet. |
| The Board of Governors is required to meet the Monday night preceding the last night of regular season play to settle any outstanding protest. This is the final night in which protests will be heard for the nine weeks of season play. Any disputes which may arise on the last week of play will be resolved by the Board when score sheets are personally turned in the last nigh of play, as required. |
| ARTICLE V |
| COMMITTEES |
| SECTION 1: TYPE AND COMPOSITION |
| A. Temporary Committees may be established, as needed, by the Board. |
| B. Committees shall consist of 3 to 7 members for the purpose of making recommendations to the Board of Governors. |
| ARTICLE VII |
| PROTEST AND AMENDMENTS |
| Amendments to these By Laws will be by a two-thirds vote of the Captains. |